Common Challenges for Tournament Directors
Roster & Schedule Updates
Manual imports and last-minute changes divert volunteer resources. This causes teams to be easily overlooked.
Poor On-Site Coordination
Volunteers spend time managing photo lines instead of their core responsibilities.
Slow Turnaround
Families wait weeks for digital galleries, often receiving subpar images. Online galleries can be confusing and frustrating.
Unpredictable Costs
Vendors add fees for large tournaments without transparency. No revenue sharing means photo sales revenue is lost to organizers.
Lack of Ongoing Support
Post-event photo inquiries overwhelm volunteer staff. Reprints and special requests require extensive time to manage.
Tournaments displaying large printed proofs see 30% more on-site sales than those relying on online galleries.
How Harbor Solves Your Challenges
Discover how we've been serving youth sports across the U.S. for over 500,000 teams for more than 10 years—and how we can serve you.
Automatic Roster & Schedule Integration
Roster and game times flow directly from your portal into our system. Live updates on game day ensure no team is overlooked.
Transparent Pricing & Revenue Share
Choose a flat-rate or percentage model. Our rates outperform those of smaller vendors, even at high volumes. Post-event sales report shows your exact revenue share.
Pro-Grade, Self-Sufficient On-Site Team
Scaled crews for 1,000+ teams. Equipped with tents, lighting, printers, and cameras—no volunteers needed. Workers mark teams in our app while shooting.
Dedicated Customer Service
Pre-event coordination, on-site management, and post-event reprints or retouches are available to you with our world-class customer service team.
Next-Morning Printed Proofs
Images processed overnight; proofs ready by 8 AM. Parents can order printed proofs on-site, with digital files emailed within 12–16 hours if requested.
Fully Insured & Equipment-Redundant
Backup cameras and cloud-sync protocols eliminate data-loss risk. Liability coverage protects your tournament and our crew.
Our Mission
I’ve watched directors scramble every single weekend—volunteers torn away to line up teams, parents calling about missing photos, and photographers who struggle to keep up. Harbor was built to eliminate every headache. Our proprietary system syncs with your tournament portal, we handle every detail on game day, and families get printed proofs in our tent by the next morning. No login required, no volunteer burnout—and you earn revenue instead of answering complaints.
From Brennan—Co-Founder & CEO of Harbor Photography
Testimonials
Customer Experiences
Fellow tournament directors share their experiences working with us.
Derek Lawson
Tournament Director
“We switched to Harbor after our previous vendor missed half the roster. By the next morning, parents were lined up in Harbor’s tent picking prints. Customers were happy, and I never answered a single ‘Where’s my kid’s photo?’ text.”
Maya Thompson
Tournament Organizer
“Even when rain threatened, Harbor’s team stayed flexible. Fields shifted, schedules changed, and they still had all prints ready by morning.”
Maya Thompson
Executive Director
“Parents used to complain about late or low-quality photos. Now, proofs are inhand the next morning, and our volunteers handle zero post-event photo requests.”
FAQs
Common Questions
Answers to frequently asked questions
How do you integrate with our tournament portal?
Our system connects directly to your portal. We convert rosters and schedules into a photo workflow automatically. Any game-day updates sync instantly so no team is missed.
What happens if it rains or games run late?
We monitor the weather in real time. If a game is delayed, our system updates automatically. We do not shoot in heavy rain; instead, we reschedule according to the portal’s new schedule.
How soon can families see proofs?
Images are edited and printed overnight. By 8 AM the next day, printed proofs are displayed in our tent. Parents browse and order on-site—no logins needed. Digital files are emailed within 12–16 hours if requested.
How many staff do you need on-site?
We handle 1,000+ teams regularly and adjust accordingly depending on the size of the event. We are fully self-sufficient and require zero volunteer assistance.
How does pricing & revenue sharing work?
Choose a flat-rate package or a percentage-based model—quoted upfront with no hidden fees. After the event, you get a consolidated sales report detailing orders, revenue, and your share.
What equipment do you bring?
We bring a 10×10 pop-up tent, professional lighting rigs, printers, and Canon cameras (action and portrait lenses). We carry backups of all critical gear and are fully insured.
Do you offer any add-on services?
At your request, we can produce a high-quality post-event team highlight reel (video montage) showcasing top plays and celebrations. This optional service is billed separately.
Ready to Simplify Your Tournament Photography?
Complete the Form and Get Your Custom Quote
No more chasing photographers. No more missed teams. No more frustrated parents. Just reliable coverage, next-day proofs, and responsive service.